For consultants

Project management software for consultants whose time is the product.

Tideflow connects advisory engagements, calls, and deliverables to real time tracking and billing rates, so utilization and engagement margin are visible all month, not estimated after the fact.

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No credit card required Live utilization tracking Engagement-level margin

Engagement view

Marlowe Group / Strategy retainer

Healthy

Billable utilization

68%

Across active engagements this month

Engagement margin

54%

Strategy retainer, after internal cost rate

Ready to invoice

GBP 7,420

Approved advisory hours, not yet billed

Quarterly strategy workshop

Marlowe Group / billable

GBP 1,800

Board advisory call

Marlowe Group / billable

GBP 450

Market entry brief

Northway Partners / billable

GBP 2,200

Why consultants switch

When time is the product, untracked time is lost revenue.

A quick call here, an unscoped favour there — for consultants, the gap between billable hours and hours actually billed is where margin quietly disappears. Most project tools were not built with utilization in mind.

Capture the small advisory moments

Make logging a quick call or a short brief fast enough that it actually gets billed.

See utilization in real time

Know your billable percentage mid-month, not as a surprise at quarter end.

Compare engagement types fairly

See which retainers, projects, and hourly engagements are actually worth the time.

Built for advisory work

A workspace built around engagements, not just tasks.

Tideflow is designed for independent consultants and small advisory firms running strategy work, coaching, fractional leadership, and specialist advisory engagements.

Run engagements without losing billable time

Advisory work, workshops, calls, and deliverables all live as tasks inside the engagement. Tideflow keeps every hour connected to the client it was spent on, so nothing slips through as unbilled goodwill.

Engagement and project structure per client
Calls, workshops, and deliverables as trackable tasks
Retainer and project-based engagements side by side

Track time the way consulting actually works

Start a timer for a call or a deep work block, or log time after the fact for advisory work that does not fit neatly into a calendar slot. Every entry is tagged billable or non-billable.

One-click timers and manual entries
Billable vs non-billable time by engagement
Utilization visible by person and by team

Know your real margin on every engagement type

Set billing rates and internal cost rates by consultant, then see margin calculated automatically, whether the engagement is billed hourly, as a fixed project fee, or as a monthly retainer.

Hourly, fixed-fee, and retainer billing models
Cost rate vs billing rate by consultant
Margin visible per engagement and per client

Tideflow vs generic tools

Consulting needs a tool that understands utilization, not just tasks.

ClickUp, Asana, and Notion can hold a list of deliverables. Tideflow connects those deliverables to billable hours, utilization, and engagement margin, so the business side of consulting is visible alongside the work.

What consultants need

Generic project tools

Tideflow

Tracking billable hours

Time tracked in a separate app, reconciled with the project tool later.

Time tracked directly on the engagement task, billable by default unless flagged otherwise.

Utilization visibility

Calculated manually at the end of the month, if at all.

Live utilization by consultant and by team, visible throughout the month.

Engagement profitability

Margin estimated, rarely measured against actual hours spent.

Live revenue, cost, and margin per engagement, updated as time is logged.

Mixed billing models

Retainers and project fees tracked in separate spreadsheets.

Hourly, fixed-fee, and retainer engagements managed in the same workspace.

Built for better consulting decisions

Use real utilization and margin data to price the next engagement.

Tideflow shows you which retainers are worth renewing, which clients generate the most unbilled "quick advice," and what your real effective rate was after accounting for every hour spent.

See utilization by consultant and by team, updated as work happens.

Compare retainer, project, and hourly engagements on the same margin basis.

Spot clients whose informal requests never get billed.

Scale from solo consultant to a small advisory team without changing systems.

Frequently asked questions

Consultant project management FAQs

Is Tideflow suitable for solo consultants and small advisory firms?

Yes. Tideflow is built for consultants who bill by the hour, by project, or by retainer, and need to see real margin on each engagement without maintaining a separate spreadsheet.

How does Tideflow track utilization?

Every hour logged against an engagement is tagged billable or non-billable. Tideflow rolls that up into a live utilization view by consultant and by team, so you can see capacity and billable performance together.

Can Tideflow handle a mix of retainers and one-off advisory projects?

Yes. Retainer engagements and project-based work can be tracked side by side for the same client, each with its own billing model and margin calculation.

Does Tideflow help avoid unbilled "quick advice" calls?

Yes. Logging a call or a short advisory session as a task takes a few seconds, which makes it far more likely that time gets captured and billed instead of quietly written off.

Time is the product. Track it like one.

See utilization and engagement margin without building a spreadsheet first.

Stop estimating utilization. Watch it, all month, across every engagement.

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